Standard requirements for purchase
These Standard Requirements for Purchase apply to all goods and services supplied to BOND47, unless otherwise agreed in a written contract. They define the minimum expectations for quality, delivery, documentation, and compliance that every supplier must meet when accepting a purchase order from BOND47.
1. Purchase order and confirmation
Suppliers may begin work only after receiving an official BOND47 purchase order. The order number must appear on all order confirmations, delivery notes, and invoices. Acceptance of the purchase order, either in writing or by delivering the goods or services, confirms the supplier’s agreement to these requirements.
2. Specifications and quality standards
All goods and services must fully comply with the drawings, specifications, standards, and part numbers stated on the purchase order. For aviation and maritime items, the supplier must meet all relevant regulatory and industry requirements and supply only genuine, conforming parts with full traceability. Any deviation from the specification requires prior written approval from BOND47.
3. Certificates and documentation
Each delivery must include the documentation specified in the purchase order, such as certificates of conformity, airworthiness or class certificates, test reports, material certificates, and safety data sheets where applicable. Documentation must clearly reference the purchase order number, part numbers, serial or batch numbers, and revision status so the delivered items can be fully traced.
4. Packaging, labelling, and handling
Goods must be packed in a way that protects them against damage, contamination, and environmental influences during transport and storage. Sensitive items (for example, ESD‑sensitive electronics, precision components, and life‑limited parts) must follow appropriate handling and packaging standards. Each package must be clearly labelled with the purchase order number, part number, quantity, and any specific handling or hazard information.
5. Delivery deadlines and communication
Deliveries must arrive on or before the requested delivery date to the location stated on the purchase order. If a delay is likely, the supplier must inform BOND47 immediately, propose a new delivery date, and agree any mitigation measures. BOND47 reserves the right to adjust quantities or cancel delayed items where operational needs require it.
6. Non‑conforming products and corrective action
Suppliers must not ship products they know to be non‑conforming without prior written authorization from BOND47. If non‑conformities are discovered after shipment, the supplier must notify BOND47 without delay and cooperate fully in containment, investigation, and corrective action. BOND47 may return, rework, or scrap non‑conforming goods at the supplier’s cost and require documented corrective actions to prevent recurrence.
7. Change management
Any change that could affect form, fit, function, quality, or regulatory status of a product or service—such as changes to design, materials, manufacturing process, equipment, or manufacturing location—must be communicated to and approved by BOND47 before implementation for our orders. The supplier must also inform BOND47 of any significant changes in ownership, key certifications, or quality‑management systems.
8. Traceability and record retention
Suppliers must maintain adequate traceability from delivered goods back to raw materials, production batches, and key process steps, especially for safety‑critical items. Quality records, test results, certificates, and traceability documentation must be retained for the period specified in the purchase order or applicable regulations and must be made available to BOND47 upon request.
9. Access, audits, and inspections
BOND47, its customers, and relevant regulatory or classification authorities may request access to the supplier’s facilities and relevant records to perform audits or inspections related to the supplied goods or services. The supplier agrees to provide reasonable access and support during such activities, within the limits of confidentiality and security requirements.
10. Compliance, ethics, and environment
Suppliers must comply with all applicable laws and regulations, including those relating to anti‑bribery, export control and sanctions, labour and human rights, health and safety, and environmental protection. They are expected to follow BOND47’s Supplier Code of Conduct and to cascade similar expectations to their own sub‑suppliers. Any serious compliance incident that could affect deliveries to BOND47 must be reported promptly.
11. Sub‑suppliers and outsourcing
Where work is subcontracted or materials are sourced from sub‑suppliers, the supplier remains fully responsible for quality, delivery, and compliance. Sub‑suppliers performing critical processes must be controlled and, where required, approved by BOND47. On request, the supplier must disclose key sub‑suppliers involved in fulfilling BOND47 purchase orders.
12. Continuous improvement
Suppliers are encouraged to monitor their performance, address recurring issues, and propose improvements in quality, delivery, and cost efficiency. BOND47 may share performance feedback and expectations as part of ongoing supplier development.